Observation, Assessment and Planning procedure

The EYFS is from birth to the end of the academic year following a child’s 5th birthday.

Regular assessments are to be completed during a child’s time in the EYFS and an EYFS Profile assessment is to be completed as the child finishes their EYFS.

Assessment during the EYFS

  • Ongoing assessment is an integral part of the learning and development process. We will ensure that we are observing children and responding appropriately to help them make progress towards the early learning goals.
  • We will carry out a relaxed assessment soon after our childminding relationship starts with a child. This way we will have a record of their developmental starting points.
  • We will create a child’s Learning Journey folder for each child in my care within the EYFS age group, regardless of whether or not they also attend another childcare setting (excluding school). This Learning journey will include photos and examples of activities carried out by the child with spaces for parents/carers as well as the child to add their comments on the activity.
  • Also within the Learning Journey we will record ad hoc observations, and will link these observations to the seven areas of learning & development. These observations may be our own, the child’s, the parents/carers or other children’s within our care.
  • Observations will use different mediums such as tick lists, tracker books, photographs, video and audio recordings and written observations, these will be kept confidential and only shared with other professionals with parents consent.
  • We request each parent to sign a form giving us permission to carry out and record observations on their child.
  • I will take the observations from the Learning Journey as well as an understanding of the child’s achievements, interests and learning styles in their day-to-day activities, as the basis for our assessment and planning within each child’s Observation, Assessment and Planning record. We will use the ‘Early Years Outcomes’ document published by The Department for Education as the basis of my assessment, keeping in mind that children develop at their own rates, and in their own ways.
  • We will use the information gathered from the Observation, Assessment and Planning record to form the child’s Personal plan. The child’s Personal plan will set out the learning priorities and proposed methods of play to achieve these priorities.
  • The child’s Personal plan will be used to compile the EYFS Weekly activity planner for all children, to ensure that group activities help towards the child achieving their learning priorities. We will promote effective learning within these activities and will aim for a balance between adult and child-led activities.
  • The information on the Observation, Assessment and Planning record as well as the child’s Personal plan and the EYFS Weekly activity plan will be available for parents to see.


Observation, assessment and planning procedure

  • If a child attends another setting we will work with them (with the parents consent to share information) to build on activities and themes that they are using to develop the child’s learning while they are in my care. We also will get their input into the child’s learning priorities.

Progress check at age two

  • We will undertake a ‘Progress check at age two’ as specified in the EYFS statutory framework for each child in my care aged between 24-36 months who will not have a progress check carried out by another childcare provider.
  • If another childcare provider completes the progress check, We will be available to provide input into the progress check.
  • we will write a written summary of this progress check, which will likely focus on the three prime areas of learning & development.
  • We will work with parents to determine the best time to carry out the progress check.
  • We will provide parents with a copy of the written summary and will try to discuss the outcome of the progress check with them.
  • Where the integrated two year review is implemented by the child's health visitor I will liase with both the parent and health professional to aid completion of the child's review.

Assessment at the end of the EYFS

  • Childcare providers must make arrangements for each child within the final year of the EYFS to be assessed throughout the year.
  • However if a child experiences a range of settings during the final year of the EYFS, the EYFS profile must be completed by the provider where the child spends the majority of the time between 8 am and 6 pm.
  • Therefore it is highly unlikely that we will be required to complete an EYFS Profile as cared for children in this age bracket will be attending school and therefore the school will complete the EYFS Profile for the child.
  • We will be available to provide input to the school to assist with an EYFS Profile as required.